Administration & governance
Procurement that arrives at a contract someone manages
Need, procedure, award, contract, execution and closure, in a single file that survives the procurement officer moving on.
Why it matters
The file an audit asks for, already assembled
Public procurement is scrutinised more than any other administrative process, and the scrutiny happens years later. Keeping the need, the procedure, the evaluation, the contract and every delivery in one place means the file that answers an audit already exists.
Need, procedure, evaluation
The reasoning is kept with the award.
The contract and every delivery
Performance is recorded against the clauses it answers.
Years later, still one file
The scrutiny arrives long after the process; the file does not have to be rebuilt.
What it covers
From the need to the last delivery
One file that keeps its shape from the annual plan to contract closure.
Annual procurement plan
Needs consolidated, valued, and matched to budget lines.
Procedure
Threshold, procedure type and timetable, with the approvals each step requires.
Evaluation
Criteria, committee, scores and the reasons behind the award.
Contract
Obligations, deliverables, prices, guarantees and deadlines.
Execution
What was delivered, accepted, invoiced and paid, against what was agreed.
Suppliers
One supplier record across procedures, contracts and performance.
How it works
Planned, procured, awarded, executed
The route is decided by the threshold and the rules, not by who has done it before.
01
Consolidate the need
Departments submit needs into one plan, so the administration sees the total before it splits it into procedures.
02
Run the procedure
Thresholds decide the route; approvals, publication and deadlines follow the configured procedure rather than local habit.
03
Award and contract
The evaluation record becomes the award decision, and the contract inherits its terms and deliverables.
04
Manage execution
Deliveries, acceptance, guarantees and amendments are recorded on the contract until it closes.
Outcomes
What changes
A contract portfolio that is managed while it runs, not reconstructed when it ends.
One file per procurement
Need, procedure, award and contract stop living in three systems.
Contracts that are managed
Deadlines and deliverables carry owners and reminders.
Supplier performance visible
Across contracts, not one contract at a time.
Configured per administration
What is configured
- thresholds and the procedure applied to each
- approval limits and who signs at which value
- evaluation criteria and committee rules
- the documents each procedure must produce
- publication obligations and where they are met
- contract templates, guarantees and penalties
- acceptance and payment certification steps
- the reports oversight bodies require
Connected to
The rest of the platform
- Budget, for commitments and available funds
- National procurement platforms
- Contractor and SLA management, for what the contract delivers operationally
- Registry and audit, for the evidence trail
On your own thresholds
See procurement run end to end.
We configure one of your procedure types with its real approval limits and documents, and follow it through award, contract and a delivery.