Administration & governance
Spending checked before it is committed
Budget preparation, commitments, invoices, expense claims and execution reporting, tied to the decisions and contracts behind them.
Why it matters
The check happens before the money moves
Budget execution goes wrong quietly: a commitment made without cover, an invoice paid against the wrong line, a transfer that nobody can explain in November. Running the budget where the contracts and decisions live means the check happens before the money moves.
Commitments with cover
A commitment without funds cannot be made quietly.
Invoices on the right line
Payment is matched to the contract and the line it belongs to.
Transfers that can be explained
Every movement keeps the reason that justified it.
What it covers
The money, from proposal to report
Each stage references the obligation behind it, so execution explains itself.
Budget preparation
Proposals from departments, consolidated, versioned and approved.
Commitments
Funds reserved when the obligation is taken, not when the invoice arrives.
Invoices
Received, matched to commitment and delivery, approved and scheduled for payment.
Expense claims
Travel and internal expenses submitted, approved and settled with evidence.
Transfers and amendments
Budget changes with their justification and the decision that approved them.
Execution reporting
Committed, spent and remaining, per line, per department, per project.
How it works
Proposed, committed, matched, reported
The control is a step in the process, not a reconciliation afterwards.
01
Build the budget
Departments propose against a shared classification; versions and the approved budget are distinct records.
02
Commit before spending
A contract, an order or a decision reserves funds, and the system refuses what has no cover.
03
Match and approve
Invoices are matched to their commitment and to the delivery that was accepted, then approved by the roles configured.
04
Report on real execution
Execution is a by-product of the transactions, not a spreadsheet assembled at the end of the quarter.
Outcomes
What changes
A budget position that is current, and a payment chain that can be explained line by line.
No commitment without cover
The check is automatic and happens first.
Invoices matched, not chased
Commitment, delivery and invoice reference each other.
Execution known at any moment
Not only after the accounting close.
Configured per administration
What is configured
- the budget classification and cost centres
- approval limits per role and per amount
- commitment rules and what may bypass them
- invoice matching and acceptance requirements
- expense categories, rates and evidence
- transfer and amendment procedure
- payment scheduling and treasury export
- the execution reports required, and their format
Connected to
The rest of the platform
- Procurement and contracts, which create most commitments
- Council decisions, for budget approval and amendment
- The accounting and treasury systems in use
- Capital projects and public works, for what the money builds
On your own classification
See budget execution end to end.
We take one department's lines, commit against a real contract, match an invoice to its delivery, and show the execution report that results.