Module · Platform foundation

Legal entities

A record of companies and of the people who represent them in dealings with the administration.

The module manages the legal entities the administration deals with: identification data with the company registration number as the unique identifier, business locations, authorised representatives and documents. Company representatives work in the portal in the company's context, separate from their personal account, and company data is taken automatically from the business register.

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The My companies context in the Smart Digital City public-facing portal

The „My companies” context: companies represented, mandates and documents.

What changes in dealings with business

Businesses get the same digital services as residents: the company submits, tracks and receives its documents online, while the institution keeps a single, accurate record of companies.

One record per companyThe registration number as identifier, with a history of changes
Data comes from the business registerTaken automatically, with reduced risk of fraud
The company context is kept separateThe representative switches between accounts explicitly

What you can do

A record of companies, of their business locations and of the people who represent them.

A single legal entity record

With the registration number as identifier and a history of changes.

Registered offices and business locations

Managed per company, each with its own contact details.

Authorised representatives

With the right to start requests on behalf of the company.

Business register integration

Company data taken automatically from the business register.

User-to-company association

Accurate and controlled, reducing the risk of fraud.

The company's electronic file

The company's documents managed in one place.

Context switching

The personal account and each company's context, kept explicitly separate.

The register of legal entities

With search and filtering by registration number, name and business location.

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  • Reports on the requests submitted by companies
  • A complete history of changes on each company record
  • The mandate documents attached to each representative
  • The same company data used across every module that serves business

How it works

From registering the company to the requests submitted by its representatives.

1

Registration numberIdentifying the company, with data from the business register

2

RecordRegistered offices, business locations, contact details

3

RepresentativesAuthorised persons, with supporting documents

4

ContextExplicit switching in the portal

5

RequestsSubmitted on behalf of the company

6

FileThe company's documents, in one place

What you get as standard

The module is not just an interface. It arrives configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

The company record feeds the modules that serve business.

The public-facing portal, through the „My companies” context
The Business licensing, Transport, Urban planning and Local taxes modules
Citizen 360, for a consolidated view of the company
The national business register, for identification data

Part of the same platform

The legal entity record is not separate from the resident record: it is the platform's same central contact entity, in its version for companies.

See all modules →

How to get started

You don't have to digitise the whole institution at once.

START ONE

The legal entity record is part of the core package, together with resident and account management.

START PRO + LEGAL ENTITIES

The modules that serve business use these records automatically, with no duplication.

Want to see how Legal entities would work in your administration

Request a demo

We'll show you how a company manages its representatives and submits requests online, in the company's context.