Module · Services for residents and businesses

Early years admissions

Online admissions to nurseries, kindergartens and schools.

The module digitises admissions to the nurseries, kindergartens and schools the administration is responsible for: admission rounds with periods and stages, online forms with supporting documents, configurable ranking criteria, and communication of the results to parents.

Request a demoSee how it works
 
A kindergarten admission application in the Smart Digital City platform

The application file: the child's details, siblings, supporting documents.

What changes in the department's work

The parent submits the application online and sees the outcome in their account — no trips, no queues; the panel works on complete files, with criteria applied consistently.

Complete files from the outsetThe mandatory documents are asked for in the form, not at the counter
Scores calculated automaticallyThe ranking criteria, applied consistently to every application
The result arrives by itselfNotification by e-mail and SMS, plus display in the parent's account

What you can do

The admission round, from configuration to the list of successful applicants.

Admission rounds

Periods, stages, places available per setting and per group.

Online form

The child's and the parents' details, with supporting documents.

Ranking criteria

Configurable, with scores calculated automatically.

Validation by the panel

With requests for clarification sent to parents.

Admission and waiting lists

Generated for each setting.

Notification of results

By e-mail and SMS, with additional allocation stages.

The state of places

Filled and available, with Excel export.

Settings on the map

Kindergartens and nurseries, shown on the interactive map.

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  • The register of admission applications, by round and by setting
  • Additional allocation stages for the places left free
  • Automatic carry-over of the parents' data from resident management

How it works

From the round opening to the published list of successful applicants.

1

Round openedPeriods, stages and places per setting

2

Online applicationChild and parent details and documents

3

ValidationThe panel checks and asks for clarifications

4

RankingScores calculated automatically against the criteria

5

ResultAdmission and waiting lists

6

NotificationE-mail, SMS and display in the account

What you get as standard

The module is not just an interface. It arrives configured in its standard version, ready to use from day one.

  • forms
  • workflows
  • registers
  • reference data
  • document templates
  • business rules
  • validations
  • notifications
  • reports
  • dashboards
  • access rights
  • audit

Native integrations

Admissions use the public-facing portal and the resident data already held.

The public-facing portal, for submitting and tracking the application
Resident management, with automatic carry-over of the parents' data
The notifications component and the interactive map

Part of the same platform

Early years admissions is not a separate application. It uses the same resident base, the same records registry and the same notification and audit mechanisms as every other module.

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How to get started

You don't have to digitise the whole institution at once.

START ONE

You start directly with this module: Early years admissions, the internal portal, the resident portal and the tools it needs to run.

START PRO + EARLY YEARS ADMISSIONS

If you already have the digital foundation — records registry, documents, workflows — the module is activated on top of it, with no migration.

Want to see how Early years admissions would work in your administration

Request a demo

We'll walk you through the complete workflow on a real case, from the round opening to the list of successful applicants.